Modules

One systemEvery operation

URBIS is a modular monolith: each module is deep on its own, yet shares the same data, permissions, search and audit trail with the rest.

Fixed Assets

  • Lifecycle
  • Depreciation & revaluation
  • Impairment
  • Census & custody
  • Leases (IPSAS 43)
  • Maintenance & service requests
  • Disposals & auctions
  • Barcode labels & scanning
  • Employee self-service (my assets)
  • Insurance claims
  • Construction in progress
  • IT assets & licenses
  • Portfolio forecast

Procurement

  • Requisitions
  • Bids & bid opening
  • Evaluation & award
  • Purchase orders
  • Contracts & frameworks
  • Contract variations
  • Complaints
  • EOI prequalification
  • Three-way match
  • Supplier performance
  • Petty cash
  • Spend analytics
  • Maker-checker approvals

Workflow Engine

  • Visual designer
  • Draft → publish
  • Parallel fork / join
  • Loops & repeated steps
  • Quorum voting
  • Approval thresholds
  • Delegation
  • Out-of-office routing
  • Conditions
  • Task claiming
  • Full audit trail

Correspondence

  • Incoming & outgoing
  • Internal memos
  • Circulars
  • Threads & cross-links
  • Templates
  • File categories
  • Routing policies
  • OCR & PDF

Human Resources

  • Employees & records
  • Contracts & documents
  • Education, experience & training
  • Dependents & relatives
  • Substitutes & delegation
  • Job grades, steps & titles
  • Attendance, shifts & exceptions
  • Vacations & overtime
  • Appraisals
  • Institution policies
  • Employee budget allocation
  • Employee self-service

Payroll

  • Salaries & allowances
  • Deductions
  • Overtime
  • Tax brackets & exemptions
  • Pay runs
  • Payslips
  • GL posting
  • HR & finance integration

Accounting

  • Chart of accounts
  • Journal entries
  • IPSAS & IFRS
  • Sales & purchase invoices
  • Receipt & payment vouchers
  • Payables & receivables
  • Credit & debit notes
  • Budgets, commitments & obligations
  • Provisions & amortization
  • Tax codes
  • Bank reconciliation & post-dated cheques
  • Opening balances & year-end
  • Statements, cost centers & funds

Revenues

  • Revenue types & tariffs
  • Assessments
  • Licenses
  • Exemptions
  • Taxpayer statements
  • Collection
  • Official printed forms

Inventory

  • Items & warehouses
  • Bins
  • Receipts & issues
  • Internal requisitions
  • Transfers
  • Stocktakes & adjustments
  • Serial & lot tracking
  • Inspection & quarantine
  • Consignment stock
  • Beneficiary distribution
  • Replenishment
  • Kits / BOM
  • Write-downs (NRV) & returns

Meetings & Calendar

  • Calendars & recurrence
  • Attendees & RSVP
  • Decisions & action items
  • Minutes distribution
  • Book resources from the meeting
  • Calendar sharing
  • External calendar sync
  • External contacts
  • Out-of-office
  • Templates & reminders

Services & e-Forms

  • Service catalog
  • Citizen, employee, procurement & internal channels
  • Form designer with 20+ field types
  • Server-computed fields
  • QR & Code128 barcodes
  • Repeaters & grids
  • Signature
  • User, org-unit, employee & customer pickers
  • Block, quarter & parcel pickers
  • API-backed fields
  • Default values & auto-fill
  • Required attachments
  • Opinions & review
  • Verifiable certificates

Service Desk

  • An internal desk between your own staff
  • A support channel between you and the URBIS team
  • Ticket lifecycle
  • Direct-manager approval
  • Technician claim & forward
  • First response & resolution targets
  • Escalation by authority
  • Merge & bulk actions
  • Canned replies
  • Watchers
  • Satisfaction feedback
  • Desk workload dashboard
  • Raised from an asset or service request
  • Full transition log

Tasks Management

  • Assign & distribute
  • My work
  • Team tasks
  • Team dashboard
  • Checklists
  • Work logs & durations
  • Comments
  • Task calendar
  • Due dates
  • Analytics & accountability

Reporting

  • Report engine
  • Templates & data bindings
  • Dynamic filters
  • Saved reports
  • Scheduling & delivery
  • Export
  • Watermarks
  • QR codes
  • Rich-text headers
  • Certificate verify
  • PDF

Analytics

  • KPI dashboards
  • Trends & forecasting
  • Risk & aging
  • Spend analytics
  • Consumption analytics
  • ABC analysis
  • Decision reports

Fleet & Bookable Resources

  • Vehicles & drivers
  • Trips
  • Makes & models
  • Meeting rooms
  • Equipment
  • One record for anything bookable
  • Capacity, location & building
  • Booking conflict detection
  • Booking policies
  • Manager & supervisor approval
  • Availability on the calendar
  • Notifications

Organization Structure

  • Hierarchical tree
  • Company, directorate, department, section, team
  • Configurable unit types
  • Unit owner
  • Codes
  • Permission & report scope
  • Routing by unit

Global Search

  • One index across modules
  • Arabic text normalization
  • Alef, hamza & taa-marbuta folding
  • Per-entity search key
  • Respects permissions & tenant isolation
  • New entities indexed automatically
  • Startup backfill

Integrations & API

  • API clients & scoped tokens
  • Outbound providers
  • Connection testing
  • Webhook subscriptions
  • Delivery & retry log
  • Secret protection
  • Single sign-on (SSO / OIDC)

Row-Level Security (RLS)

  • Policies that filter rows
  • Rules that restrict columns
  • Sharing a single record
  • Scope by org unit
  • User attributes
  • Defined once, applied to every query
  • Enforced on the server
  • Grants recorded & bounded
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